Run of Show Template - Free Download & Guide
What is a Run of Show?
A run of show (also called a rundown or show flow) is a detailed timeline document that outlines every element of your event, broadcast, or presentation. It includes timing, cues, transitions, and responsibilities for each segment.
Why You Need a Run of Show
- Keeps everyone synchronized - Your team knows exactly what happens and when
- Prevents timing disasters - No more running over or awkward dead air
- Enables smooth transitions - Technical crew can prepare for upcoming changes
- Documents your event - Reference for future events and post-mortems
Run of Show Template
A basic run of show includes these columns:
| Time | Duration | Segment | Speaker | Notes |
|---|---|---|---|---|
| 9:00 AM | 5 min | Welcome & Intro | Host | Music fades, lights up |
| 9:05 AM | 20 min | Keynote | CEO | Slides ready, confidence monitor |
| 9:25 AM | 10 min | Q&A | CEO + Host | Roving mic ready |
| 9:35 AM | 5 min | Break | - | Hold music, countdown timer |
Using TimerBear with Your Run of Show
TimerBear makes it easy to keep your event on track:
- Create a timer for each segment
- Share the viewer link to your confidence monitor or stage display
- Control timing remotely from the production desk
- Your speakers always know exactly how much time they have left